Privacy Policy
Last updated: 23 June 2026
Mayfair Providence Ltd (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data with care, integrity, and respect.
This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, contact us, or engage with our services.
1. Who we are
Mayfair Providence Ltd provides executive coaching and related professional services through Vicky Green.
Data Controller: Mayfair Providence Ltd
Company Registration Number: 08997432
Registered Office: 104–108 Oxford Street, London W1D 1LP
Email: vicky@vickygreen.com
Website: https://www.vickygreen.com
If you have any questions about this Privacy Policy or how your personal data is handled, please contact us using the details above.
2. The personal data we collect
We may collect and process the following personal data:
Information you provide directly
This may include:
Name
Email address
Phone number
Company name
Job title
Business or leadership information shared in enquiry or application forms
Information shared during coaching or advisory engagements
Financial and administrative information
This may include:
Billing address
Invoice details
Payment records
VAT-related information where relevant
Technical information
When you visit our website, limited technical data may be collected automatically by your browser or website host, such as:
IP address
Browser type
Device type
Pages visited
Our website may use essential cookies or similar technologies required for core website functionality. We do not currently use cookies for advertising or behavioural marketing purposes.
3. How we use your personal data
We use personal data to:
Respond to enquiries and applications
Assess suitability for executive coaching and related professional services
Provide coaching and related services
Communicate with clients
Arrange appointments and sessions
Process payments and maintain financial records
Improve our services and website
Comply with legal, tax, accounting, and regulatory obligations
We will only use your personal data where we have a lawful basis to do so.
4. Lawful bases for processing
Under UK data protection law, our lawful bases for processing personal data include:
Contract
Where processing is necessary to provide services you have requested or purchased.
Legitimate Interests
Where processing is necessary for legitimate business purposes, including responding to enquiries, managing client relationships, and improving services.
Legal Obligation
Where we are required to process data to comply with tax, accounting, regulatory, or legal obligations.
Consent
Where you have explicitly consented to a specific use of your data.
5. Confidentiality
Confidentiality is central to our work.
Information shared during coaching or related professional engagements is treated as confidential and handled with discretion.
We will not disclose confidential information unless:
You give permission
Disclosure is required by law
There is a serious risk of harm to you or others
Please note that email and internet communications cannot be guaranteed to be completely secure.
6. Sharing your data
We do not sell or rent your personal data.
We may share personal data with trusted third-party service providers where necessary to operate the business, including providers of website hosting, email, cloud storage, productivity software, banking, accounting, and professional advisory services.
This may include providers such as Squarespace, Google, Notion, Monzo, and professional advisers such as accountants or legal advisers.
All third-party providers are expected to handle personal data securely and lawfully.
7. International transfers
Some third-party service providers may store or process data outside the UK.
Where this happens, we take reasonable steps to ensure appropriate safeguards are in place so that your personal data remains protected in accordance with UK data protection law.
8. Data retention
We retain personal data only for as long as reasonably necessary for the purposes described in this policy, including legal, tax, accounting, and business requirements.
Typical retention periods may include:
Enquiry data: up to 24 months
Client records: up to 7 years
Financial records: typically 6–7 years in line with legal requirements
Where personal data is no longer needed, it will be securely deleted or anonymised.
9. Your rights
Under UK data protection law, you may have the right to:
Access your personal data
Correct inaccurate data
Request deletion of your data
Restrict processing
Object to processing
Request transfer of your data
Withdraw consent where processing is based on consent
To exercise these rights, please contact us at:
You also have the right to complain to the Information Commissioner’s Office (ICO).
ICO Website:Information Commissioner’s Office
10. Security
We take reasonable technical and organisational measures to protect personal data from unauthorised access, misuse, loss, or disclosure.
However, no internet transmission or electronic storage method can be guaranteed to be completely secure.
11. Third-party links
Our website may contain links to third-party websites, including social media platforms, Substack, or other external websites.
We are not responsible for the privacy practices of external websites and encourage you to review their privacy policies separately.
12. Changes to this policy
We may update this Privacy Policy from time to time.
The latest version will always be published on this website with the updated date shown at the top of this page.